Oaks Fire Company 2007 Goals and Objectives
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Oaks Fire Company 2007 Administrative Goals and Objectives

 

  1. Develop an action plan for the Housing and Parade, and coordinate funding, advertising, and other efforts related to the 100th Anniversary Celebration to be held in 2008.

  2. Review and prepare revisions to the OFC By-laws by September 2007.

  3. Inventory and record all Company property by description, date of purchase and initial cost with the data being recorded in an electronic database by September 2007.

  4. Develop a recruiting plan to attract at least 5 new active members to serve as firefighters, fire police or administrative support staff by December 2007.

 

 

 

Committee Responsibilities for 2007 

Members of the Company assigned to the various committees are charged with the responsibility of planning and coordinating the activities assigned to the individual committees. The Chair of each committee is responsible for scheduling meetings as required and report to the membership during the Business Meeting on the committee’s progress. Funding and additional staffing requirements should be presented during the meeting and the remainder of the membership will be requested to support the event.

 

Fund Raising: The Fund Raising Committee is charged with the responsibility to host at least two fund raising events during 2007 (e.g., Beef and Beer, Night at the Races, etc.) with the objective that the profits would be utilized to off set the cost of the 100th Anniversary activities. The Committee can recommend that the events be jointly sponsored by the Company and another community entity (e.g., UPLL, OFC Ladies Auxiliary, etc.) to maximize attendance and off set event staffing requirements.

 

Fund Drive: The Fund Drive Committee is charged with the responsibility for the annual request for donations for the residents and businesses in the OFC first due area. The Committee should coordinate any flyers, trading card, or letters with the membership and ensure the information provided is coordinated with the PR/Recruiting Committee as to limit the duplication of effort and potential miscommunication.

 

Banquet Hall Utilization: The Banquet Hall Utilization Committee is charged with the responsibility for maximizing the rental of the Banquet Hall, scheduling kitchen staff, bartenders and the clean up crews and for scheduling Company and Ladies Auxiliary events as to maximize revenue generating activities. The Company should be allowed to schedule 2-3 fund raising events (e.g., Beef and Beer and Night at the Races) and at least one social event (e.g., Holiday Social) per year and the Ladies auxiliary should be able to schedule 4-fund raising events (e.g., Craft Show, Flea Market, etc.) and 2-community service events per year (e.g., Santa Visit, Easter Egg Hunt, etc.).

 

Property Accountability: The Property Accountability Committees is charged with the responsibility of ensuring a 100% accountability of Company property to include tools, appliances and other items carried on the apparatus, uniforms, and general items purchased to support the Company administration and emergency response requirements. The Committee must work closely with the Oaks Fire Company Relief Association to ensure the items purchased by the Relief Assn. are not listed as Company property. All inventories items are to be listed by item description date of purchase and initial cost with the data being recorded in the Fire House Software product. It is recommended that all Class A uniforms be stored at the station and issued as required. The Committee is also requested to work with the 100th Anniversary Committee on the design of a new Company patch that relates to our 100 years of service.

 

Public Relations/Recruiting:  The PR/Recruiting Committee is charged with the responsibility of developing a public relations and recruiting plan that will maximize the Company exposure within the community and generate interest in participation. The Committee should develop a recruiting and general information tri-fold brochures that can be utilized at various events (e.g., UPT Community Day, Fire Prevention Week Activities, etc.) and update and maintain a table-top display for use at various events. The Committee should work closely with the Fund Drive and 100th Anniversary Committees to ensure releases and mailings are coordinated.   The committee is responsible for all news releases, which must be approved by either the Fire Chief and/or Company President. Ultimately the Committee will work with the Web Master to ensure the web site is updated monthly.

 

By-Laws: The By-Laws Committee is charged with the responsibility of updating and maintaining the Company By-Laws. The Committee is requested to limit the requirement to defer to “Roberts Rules of Order” because the by-laws are silent on issues. The By-Laws should defer to the Company Standard Operating Guidelines on issues related to the staffing, training requirements, and other operational issues under the normal perview of the Fire Chief. Any monetary expenditures authorized by the By-Laws should also have a normal cost of living increase (2.5% - 3% per year) authorized to preclude having to update the By-laws annually. The Committee is to work closely with the Company Secretary who is charged with the responsibility of ensuring the By-Laws or Roberts Rules of Order are available for reference during meetings.

 

Technology/Data Management: The Technology/Data Management Committee is charged with the responsibility of maintaining all Information Technology systems owned by the Company and coordinating actions with the OFC Relief Association for all Relief Assn. IT equipment to ensure there is a standard system architecture and software package to be used within the Company. The Committee is responsible for developing specifications for new IT purchases and maintaining a standard virus control package for all systems. The Committee is also responsible to the development of an internal OFC LAN and the storage of Company information on a secure server with password access to the data. The committee is to work closely with the Administrative Officers, Fire Chief, Chief Engineer and the various committees to identify specific data elements that need to be retained, the access level to the data elements and the software package utilized to enter, track and record the data elements.

 

 Insurance: The Insurance committee is charged with the responsibility for maintaining insurance for all apparatus, equipment and real property owned or utilized by the Company. The Committee should review coverage on an annual basis or as new items are added to the policy. The Committee is also responsible for filing any claims and tracking payment thereof.

 

Apparatus: The Apparatus Committee is charged with the responsibility for evaluation of emergency service requirements and the apparatus required to provide theses services. The Committee should identify excess apparatus and recommend to the Membership on actions that should be taken. If new apparatus is required, the Committee should work closely with the UPT Fire Commission of funding and the generation so biddable specifications and the development of a bid package. The Committee will also be responsible for evaluating bids and making a recommendation to the Fire Commission on the potential award.

 

100th Anniversary: The 100th anniversary Committee is charged with the responsibility for planning, coordinating and execution of all activities related to the 100th Anniversary celebration to be held in 2008. It is recommended the Committee utilize multiple subcommittees with the responsibility for specific activities (e.g., PR/Mementos, Banquet, Parade and Judging, Funding, etc.).